This policy is adopted to provide uniform procedures for inviting applications to serve on appointed town boards, for making appointments, and for tracking the terms of those appointments.
The Board of Selectmen makes several appointments each year. Appointments are generally made for one or three years in length. In no case shall appointments be made for more than three years unless specifically allowed by State Law. Appointments are generally made effective July 1st of each year for terms expiring on June 30th, and the Board’s vote shall specify the beginning and ending date of the term for which the appointment is being made, and said dates shall be recorded in the meeting minutes. In the case of appointments, no second to the nomination or motion will be required prior to Board action.
In the event of a vacancy on an elected Board, the Selectmen and the remaining members of that Board shall jointly appoint someone to fill that vacancy pursuant to MGL C.41,§11 or other applicable state statute. The person appointed shall serve until the next annual election at which time they must run for election to fill the remainder of the term of the office to which they have been appointed. or other applicable state statute. The person appointed shall serve until the next annual election at which time they must run for election to fill the remainder of the term of the office to which they have been appointed.
In the event of a vacancy on a board appointed by the Board of Selectmen, including the Zoning Board of Appeals pursuant to MGL C.40A,§12, the Selectmen shall fill said vacancy for the remainder of its unexpired term, unless a different term expiration date is required to ensure overlapping terms so arranged that the term of at least one regular member shall expire each year.
In order to attract qualified and interested persons, vacancies will be made public as far in advance of appointment as practicable. Vacancies should be advertised in the local paper, as well as on Local Access Cable TV. Appointments should be based on experience, merit and qualifications.
The Town Administrator shall:
A. Provide to the Selectmen by May 15 a list of the annual appointment vacancies to be filled by the Board; and notify the Selectmen throughout the year as town board vacancies occur.
B. Notify the Chairman of the appropriate board or committee and request recommendations regarding reappointment or the filling of vacancies.
C. Notify incumbents and request their statements of availability regarding reappointment.
The Selectmen may meet with potential new appointees at an Open Meeting before making a final decision on the appointment. Appointments will normally be made only when all members of the Board are present. Appointments shall be made by a majority vote of the Board of Selectmen.