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Passed by 6/12/07 STM Article 2, Amended by 5/4/09 ATM Article 24
Section 1. There is hereby established in the Town of Littleton a Department of Finance and Budget (”Department”). The Department shall be managed by an Assistant Town Administrator for Finance and Budget (“AAFB”) who shall be appointed by, and may be removed by, the Town Administrator, subject to the approval of the Board of Selectmen, for a term of up to three years. The Assistant Town Administrator for Finance and Budget shall report to the Town Administrator.
Section 2. The AAFB may shall also serve in the capacity of and have all the powers and duties presently vested in one of the following positions, as determined by the Town Administrator subject to approval of the Board of Selectmen: Town Accountant, Treasurer, or Tax Collector. The following positions and the respective staff shall become part of the Department and report to the AAFB: Town Accountant, Town Treasurer, Tax Collector, and Chief Assessor.
Section 3A The Assistant Town Administrator for Finance and Budgetshall have direct authority over and conduct performance reviews for the following current and future department heads unless otherwise specified by statute as structured below. The department heads shall be appointed by, and can be removed by, the Assistant Town Administrator for Finance and Budget and the Town Administrator subject to the approval of the Board of Selectmen (1) Town Accountant; (2) Town Treasurer if appointed; (3) Town Tax Collector if appointed.
Section 3B. The Assistant Town Administrator for Finance and Budget, subject to the approval of the Board of Assessors, shall have direct authority over, conduct performance reviews, appoint and remove the Chief Assessor.
Section 4. The powers and duties of the AAFB shall include, but not be limited to, the following:
- Coordinating, managing budgetary and financial information, forecasting revenues for the forthcoming fiscal year and preparing the Finance Committee's annual budget in advance of the annual town meeting and coordinating and managing the budget and financial information throughout the year;
- implementing policies and monitoring procedures for the collection of all revenues due to the Town;
- reviewing, on a yearly basis, the various Town funds, and to ensure that the funds are prudently invested;
- serving as chief procurement officer;
- reporting to the Board of Selectmen and Finance Committee upon request concerning all financial conditions of the town;
- ensuring the Town’s timely reporting to the Massachusetts Department of Revenue (DOR) in accordance with all requirements of the DOR municipal calendar;
- performing other duties as directed by the Town Administrator.
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