June 11, 2007 - Special Town Meeting

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Special Town Meeting was called to order by Town Moderator, Timothy Goddard at 7:00PM at the Middle School Cafeteria.

Date/Time:Monday, June 11, 2007 at 7:00 PM
Location:Cafeteria, Littleton Middle School, 55 Russell Street, Littleton, MA 01460
Warrant as posted:Special Town Meeting

ARTICLE 1 - Board of Selectmen - Middle School

To see if the Town will vote to raise and appropriate, borrow and/or transfer an additional sum or sums of money to add to the monies appropriated pursuant to Article 10 of the May 7, 2001 Annual Town Meeting and Article 2 of the March 7, 2005 Special Town Meeting for the construction of a new Middle School and for the payment of all other costs incidental and related thereto, or to take any other action in relation thereto.

Unanimously voted by the Town that the sum of $615,000 be appropriated to add to the monies appropriated pursuant to Article 10 of the May 7, 2001 Annual Town Meeting and Article 2 of the March 7, 2005 Special Town Meeting for the construction of a new Middle School and for the payment of all costs incidental and related thereto; and that , to meet this appropriation, the Treasurer, with the approval of the Board of Selectmen, shall be authorized to borrow $615,000 pursuant to General Laws Chapter 44, Section 7(3), or any other enabling authority.

ARTICLE 2 - Board of Selectmen - Department of Finance and Budget

To see if the Town will vote to rescind its vote under Article 11 of the May 5, 2007 Annual Town Meeting and to vote, pursuant to Chapter 43C, Sections 11 and 14 of the General Laws, to establish a Department of Finance and Budget and to amend the Town Code by adding a new Chapter thereto as follows . . .

Unanimously voted that the Town, rescind its vote under Article 11 of the May 5, 2007 Annual Town Meeting and to vote, pursuant to Chapter 43C, Sections 11 and 14 of the General Laws, establish a Department of Finance and Budget, as follows and amend the Code of the Town by adding a new Chapter thereto as follows:

Section 1. There is hereby established in the Town of Littleton a Department of Finance and Budget (”Department”).The Department shall be managed by an Assistant Town Administrator for Finance and Budget (“AAFB”) who shall be appointed by, and may be removed by, the Town Administrator, subject to the approval of the Board of Selectmen. The Assistant Town Administrator for Finance and Budget shall report to the Town Administrator.

Section 2. The AAFB will also serve in the capacity of and have all the powers and duties presently vested in one of the following positions: Town Accountant, Treasurer (if appointed), or Tax Collector (if appointed). The following positions, if appointed, and the respective staff shall become part of the Department and report to the AAFB: Town Accountant, Town Treasurer, Tax Collector, and Chief Assessor.

Section 3A, The Assistant Town Administrator for Finance and Budget shall have direct authority over and conduct performance reviews for the following current and future department heads unless otherwise specified in by law or statutes as structured below. The department heads shall be appointed by, and can be removed by, the Assistant Town Administrator for Finance and Budget and the Town Administrator subject to the approval of the Board of Selectmen. (1) Town Accountant; (2) Town Treasurer if appointed; (3) Town Tax Collector if appointed.

Section 3B, The Assistant Town Administrator for Finance and Budget, subject to the approval of the Board of Assessors, shall have direct authority over, conduct performance reviews, appoint and remove the Chief Assessor.

Section 4. The powers and duties of the AAFB shall include, but not be limited to, the following:

  1. Coordinating, managing budgetary and financial information, forecasting revenues for the forthcoming fiscal year and preparing the Finance Committee's annual budget in advance of the annual town meeting and coordinating and managing the budget and financial information throughout the year;
  2. implementing policies and monitoring procedures for the collection of all revenues due to the Town;
  3. reviewing, on a yearly basis, the various Town funds, and to ensure that the funds are prudently invested;
  4. serving as chief procurement officer;
  5. reporting to the Board of Selectmen and Finance Committee upon request concerning all financial conditions of the town;
  6. ensuring the Town’s timely reporting to the Massachusetts Department of Revenue (DOR) in accordance with all requirements of the DOR municipal calendar
  7. performing other duties as directed by the Town Administrator.

The Special Town Meeting was dissolved.

A True Attest Copy: Diane Crory, Town Clerk